Job Description

Job Description

Job Description

About the Role

The Bookkeeper will support our finance operations by ensuring timely, accurate, and compliant accounting processes. This role requires strong professional judgment, a deep understanding of nonprofit financial operations, and the ability to work independently in a collaborative office setting.

Key Responsibilities

• Maintain day-to-day financial records using QuickBooks Desktop (required)
• Manage accounts payable and receivable , including vendor communication and W-9 tracking
• Conduct weekly check runs and weekly bank deposits
• Perform monthly credit card and bank reconciliations
• Process ACH transactions and track restricted grants
• Handle semi-monthly payroll using Paychex or Paylocity, including setup of new hires, benefit deductions, and tax filings
• Manage payroll tax deposits , state registrations, and year-end W-2 and 1099 reporting
• Support month-end and year-end close , audits, and documentation compliance
• Reconcile accounts and post transactions to the general ledger
• Utilize banking tools such as SinglePoint (preferred but not required)
• Other duties as assigned to support the finance team

Required Qualifications

• Minimum 5 years of professional bookkeeping experience
• Advanced proficiency in QuickBooks Desktop (not just Online)
• Strong knowledge of GAAP (Generally Accepted Accounting Principles)
• Demonstrated experience with nonprofit accounting and grant tracking
• Familiarity with payroll systems such as Paychex and/or Paylocity
• High attention to detail, excellent organizational skills, and confidentiality
• Strong interpersonal communication and time management abilities
• Must work in-person at our Seattle–Northgate office during standard weekday business hours

Compensation & Schedule

• Pay Range: $28–$35 per hour (commensurate with experience)
• Schedule: Flexible hours, but must occur during standard business hours (Monday–Friday)
• Benefits: Available for full-time employees (40 hours/week); not offered for part-time (25 hours/week)

If you’re a proactive and experienced bookkeeper looking to contribute to a mission-driven organization, we’d love to hear from you.

To Apply:
Please email your resume and a brief cover letter to sranier@wapc.org

The Washington Poison Center (WAPC) is a 501(c)(3) nonprofit that provides 24/7 expert medical advice to Washington residents to prevent and reduce harm from poisoning. Our team of nurses, pharmacists, and toxicologists support both the public and healthcare providers. In addition to emergency services, we lead statewide poison prevention education and public health outreach.

Company Description

The Washington Poison Center (WAPC) is a 501(c)(3) nonprofit that provides 24/7 expert medical advice to Washington residents to prevent and reduce harm from poisoning. Our team of nurses, pharmacists, and toxicologists support both the public and healthcare providers. In addition to emergency services, we lead statewide poison prevention education and public health outreach.

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